1. Title.
Document must have a title reflecting its overall intent. If
a title contains multiple functions, it is indexed under only
the first function listed, unless the submitting party requests
that it be recorded for multiple purposes and pays the additional
fees..
AS 40.17.030(a)(4); 11 AAC 06.040(a)(5) |
2. Legibility.
Document text must be of consistent clarity (no broken characters,
or severe light and dark zones in text) to ensure that the camera
can measure a strong light and dark contrast between text and
background.
AS 40.17.030(a)(2) |
3. Fee.
The appropriate fee should be submitted based on the charges
identified on the current fee schedule. (See
Fees).
AS 40.17.030(a)(10); 11 AAC 06.040(a)(4) |
4. Indexing Information.
Clearly identify on the document the parties (and legal description,
if applicable) to be indexed. All required indexing information
must be in English.
AS 40.17.030(a)(5); 11 AAC 06.040(a)(8) |
5. Recording District. Document must include the recording district
in which it is to be recorded. This must be clearly stated on the document (See District Listing). For example, document should state Anchorage Recording District or Juneau Recording District.
AS 40.17.030(a)(9); 11 AAC 06.040(a)(12)
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6. "Return To" Name and Address. “Return to” information must contain the name and complete mailing address (including zip code) of the person to whom the document is to be returned after recording. If "Return To" information is in
a cover letter, the letter may be recorded with the document (becoming part of the public record), provided the requisite fee is included. Failure to clearly identify the RETURN TO information will result in non-acceptance.
Please do not put RETURN TO information in the margin
area of the document.
AS 40.17.030(a)(7) |
7. Signatures/Acknowledgment.
Document must be signed and all signatures present must be originals
(unless the document is a copy authorized to be recorded by
other law). Conveyances, powers of attorney, contracts for sale
or purchase of real property, and options for the purchase of
real property must also be acknowledged. Signature requirements
do not apply to UCC fixture documents.
AS 40.17.030(a)(1); AS 40.17.110(b); 11 AAC 06.040(a)(11) |
8. Mailing Addresses.
Deed documents must contain complete mailing addresses of all
persons who grant or acquire an interest.
AS 40.17.030(a)(8) |
9. Book and Page
or Serial Number Reference. Any document that amends,
corrects, extends, modifies, assigns, or releases a previously
recorded document must contain the book and page or serial number
reference of the prior recording.
AS 40.17.030(a)(6); 11 AAC 06.040(a)(9) |
10. Document Size
and Media. Documents must be submitted on OPAQUE WHITE paper stock no
larger than 8.5"
x 14" in size.
AS 40.17.030(d); 11 AAC 06.040(a)(10) |
11. Certified Copies.
Copies certified by any governmental agency are subject only
to 2, 3, 5, and 6 above.
AS 40.17.030(b); 11 AAC 06.040(b) |
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12. Legal Description.
On a document where a legal description is present,
the legal description must be complete enough that a particular
parcel can be geographically
located and identified. A legal description is sufficient
for purposes of recording if it contains, at a minimum, a
section, township, range and meridian designation or, in
the
case of subdivided property, the lot, block, subdivision
name, or plat number of the parcel.
AS 40.17.030(a)(5); 11 AAC 06.040(a)(7)
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13. Margins; Type Size, Paper. Document must have a two-inch margin at top of first page, one-inch margins on all remaining sides and on all subsequent pages of same document. A $50.00 non standard document fee can be paid if a document can't meet these margin requirements. Please note: Taping, gluing or stapling one page onto a bigger page to meet margins requirements is not acceptable and you will be charged the non standard document fee if submitted in this fashion.
Type size must be no smaller than 10-point font. (See Example)
These margin and font requirements do not apply to UCC fixture documents, plats, or certified copies from government agencies.
AS 40.17.030(a)(3); AS 40.17.030(d); 11 AAC 06.040(a)(3)(A)(B)
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