The administrative section performs multiple functions critical to daily office operations. Administrative staff manages incoming and outgoing correspondence; right-of-way case files; and financial, procurement and other administrative records. Administrative staff assists with public records requests and performs all administrative functions relating to personnel, payroll, recruitment, budgeting, grants and contracts, accounting, computer and network maintenance, facility management, property control, procurement and travel. In fiscal year 2013 (FY13), administrative staff coordinated and finalized more than 247 travel arrangements for SPCO compliance and right-of-way specialists to conduct pipeline compliance, assessment and inspection activities.
Reimbursable service agreements (RSAs) are contractual agreements between two parties to reimburse for costs undertaken for specified activities. The administrative section begins the RSA process with a pipeline proponent by requesting an annual work plan. Based on the plan the pipeline proponent provides, the administrative section works with project staff and management to identify the state agency resources needed to fulfill the proponent's objectives.
Administrative staff members coordinate with jurisdictional state agencies, assist with the development of budget estimates for annual costs associated with the application and provide the applicant with a consolidated state agency oversight budget estimate.
The SPCO budget is revenue-based and largely funded with reimbursements from industry. State agency representatives are supported through reimbursable service agreements administered by the SPCO; this integrates the expertise and authority of multiple departments into one coordinated office. SPCO FY13 program costs totaled $5,355,153. On behalf of the State, the SPCO collects program receipts, also known as pipeline revenues, from lease payments, material sales and application fees.
Pipeline revenues are deposited in the State's general fund. SPCO FY13 pipeline revenue collections grossed $5.59 million. Actual lessee contributions to pipeline revenues are itemized in Appendix E.
Each year, the Alaska Legislature appropriates some general fund monies to the SPCO, which are used to support operations unrelated to any specific pipeline lease. The FY13 net deposit (revenue collected minus legislative appropriation) to the general fund was $5.11 million.